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Why Should You Use A Time Card Calculator?

Time Management
Last Updated:
March 1, 2024
Why Should You Use A Time Card Calculator?

No matter whether you're a freelancer, or work for a company, keeping track of your time is important. A time card calculator can be extremely useful when you want to keep an eye on how many hours you've been working. If you want to keep up with the amount you work, but work well over 40 hours per week, then a good time card calculator should be in your arsenal of tools to use.

If you want to learn what is a time card calculator, how it works and its benefits BeforeSunset is here to help!

what is a time card calculator

What is a Time Card Calculator?

A time card calculator, often known as a timesheet, keeps track of how much time an employee spends on each job. It is basically used for recording the data of employees' working hours by entering the start and end times.

Also, provides sufficient data on employee working hours including break times and overtime.

A time card calculator helps with project execution, decision-making, and labor and government laws compliance. According to one description, it is a document or a program that counts the number of hours you work in a week or on a specific project. In other words, it is a record that you can use to determine how much time you spent doing anything.

As an employee you can enter your work hours -clock in and out times- to create your personal time card in order to get data for your payroll reporting.

Employers generally use time cards to keep track of the number of hours worked for payroll purposes.

However, time tracking software such as BeforeSunset helps teams to track time in order to increase productivity by the sufficient data provided by the tool. Time tracking tools based on time card calculators give a chance to analyze work efficiency both for employers and employees.

Who Should Use a Time Card Calculator?

Time cards are typically made for freelancers or those who employ freelancers and hourly workers. They are also used by professionals who bill their customers by the hour.

In the past, a time card used to be a physical card that was either filled out by hand or entered into a time clock, as explained below.

If you're a manager or supervisor, you know that keeping track of employee hours is important. But it's also a hassle.

That's why we created BeforeSunset time card calculator, it makes managing employee hours a breeze. With our easy-to-use interface, you can track your employees' hours quickly and efficiently. Our system automatically calculates overtime and comp time, so you can get accurate information without having to do all the math yourself.

We know that most managers are busy people with lots of responsibilities—including managing people. That's why we made sure that our system is intuitive and easy to use so that you don't have to spend precious time on anything other than what matters most: your employees' well-being and productivity.

calculating time card

Which professions can a time card calculator benefit from?

Data recorded in time card calculators are used by a variety of specialists, including:

- Engineers, workers, software developers, and other professionals who charge by the hour must maintain track of their clients' hours and billable rates.

- Accountants maintain track of staff timesheets and calculate billable rates for customers to keep everything in order.

- In order to process payroll for several employees, payroll departments

- Freelancers, in order to demonstrate to clients, the exact time spent on client tasks as well as the price owed for freelancing services.

The Origin of Time Cards

During the industrial revolution, time cards were created to keep track of how many hours a burgeoning new workforce was spending on the job. While this may appear simple now, it was a business challenge that no one had ever faced before. It was nearly hard to precisely figure out how to compensate workers without recording their hours.

Time cards and time-tracking have become quite simple thanks to technological advancements in the last century.

How did it all start?

The objective of the first employee time clock, which was designed in the late 1800s, was to keep track of when an employee entered and exited the workplace. The name time card comes from the fact that this mechanical employee time clock would stamp day and time information on a thick paper card.

This was the first time card, and it provided the factory owner with an accurate record of each employee's hours worked. This record safeguarded the company owner by ensuring that workers worked the stated hours. This protected employees by making it far more difficult for employers to defraud their salaries.

More miniature electronic time clocks ultimately replaced the giant mechanical ones as time and attendance systems progressed. Workers had to carefully line up the time card in just the right place because time cards evolved to have particular areas marked on them for clocking in and out.

Businesses began to move away from mechanical and electrical time clocks that were prone to failure and costly to replace or repair when commercial time clock software first appeared in the 1990s.

By making it quick and easy to travel directly from time clock to paycheck with greater efficiency and avoiding buddy punching, time clock software enables business owners to experience the benefits of lower payroll processing expenses.

Today, we calculate everything automatically, and the whole process has become much more manageable. Workers now don't have to worry about their entry time, as energy management is the evolving way of working along with time management.

calculator time card

Maximize Efficiency with a Time Card Calculator: Why You Need One

A time card calculator is a great tool for any business that needs to track employee hours. The best part of the time card calculator is that it is super easy to use, even if you are not an expert in computers.

The time card calculator will allow you to keep track of all your employees' hours and make sure they are not working too many hours. It will also help you make sure that your employees are being paid correctly, so you can avoid any lawsuits from employees who feel like they were not paid enough.

Another great thing about using this type of software is that it allows you to keep track of how much each employee should be paid based on their salary and how many hours they work each week or month.

If you manage a business, you know the importance of knowing how much time your employees spend on their jobs. Time tracking is essential for accurate client reporting and stats on office productivity.

That's why it's important to use a time card calculator, like BeforeSunset. With our simple-to-use interface, you'll be able to create and distribute accurate client reports and stats on office productivity in no time.

The Benefits of Using a Time Card Calculator

It is often used in industries where employees are paid on an hourly basis, such as retail, hospitality, and construction. The calculator allows employees to input the start and end times of their shifts, as well as any breaks are taken, and it will automatically calculate the total number of hours worked.

This information is then used to calculate the employee's pay, taking into account any overtime or other premiums that may be due. The time card calculator is a useful tool for ensuring that employees are paid accurately and efficiently, and it can help to minimize disputes over pay and hours worked.

calculate hours timesheet

Why Should You Use One?

Businesses are required to keep track of their payroll for tax purposes. One popular method is through a time card calculator, which can help both employees and employers monitor the time worked. Here is a list of things you can benefit from when you are using a time card calculator:

Saves time and money

The ability to save time and money is one of the most significant advantages of using a time card calculator.

Employee timesheets are collected, calculated, corrected, and processed by HR departments for several hours each week. Using an online calculator might help you save a lot of time.

Employees may also focus on their duties instead of having to track and report the amount of time they spend working each day, week, and/or month if they use one.

Helps reduce payroll errors

When you consider all that goes into calculating and documenting employee hours, you can see how easy it is to make a mistake.

Nobody is flawless, and anybody may make critical mistakes. Even a single missing digit might result in a major accounting blunder. Payroll time calculations must be precise, as the outcome affects your employees' compensation.

Because a time card calculator conducts the arithmetic for you instead of you doing it by hand, it lowers human error and helps you avoid any mistakes. This ensures that employee paychecks are correct and that your employees are compensated appropriately for all hours worked.

Keeps employees informed

Employers will gain from time card calculators, but your employees will benefit as well. One of the most typical queries HR professionals get is how much vacation time an employee has left this year. Employees may retrieve their time card information at any time by utilizing an online time card calculator. As a result, HR personnel has more time to concentrate on other projects.

Furthermore, enabling employees to view their time records whenever they want can assist them in determining how efficiently they use their own time at work. The knowledge gathered by seeing how much time is spent on specific tasks may be quite useful in assisting them in eliminating inefficiencies.

Employees can also export and download their data for their own record-keeping needs in many circumstances.

Improves your business

A time card calculator may also be a fantastic tool for growing your company. You may evaluate overhead expenses, identify areas that need to be addressed, and even make modifications where needed in order to expand by offering valuable and in-depth information about your staff and how they spend their time.

One of the most important aspects of running a successful business is time management. A time card calculator makes it easy to keep track of employee absences, examine employee hours, and even identify regular latecomers. It shows you exactly where your time is being wasted and where it may be better spent.

It also aids in determining an employee's productivity. You can receive a crystal clear image of how much time is being spent productively because most time card calculators measure the entire number of worked hours every day, week, or month.


A time card calculator can be a very efficient tool for both employees and employers. For employees, it can help to accurately track the hours worked and ensure that they are being fairly compensated for their time. It can also help employees to better manage their time, as they can see how much time they are spending on various tasks and projects.

For employers, a time card calculator can help to streamline payroll processes and reduce the risk of errors. It can also provide valuable insights into employee productivity, allowing employers to identify areas where they can improve efficiency.


A Time Card Calculator is a tool that allows users to calculate the amount of time they have worked and the corresponding pay they are owed based on their hourly wage. Time Card Calculators are typically compatible with a variety of devices, including computers, laptops, and smartphones. They may be available as a standalone application or as a feature within a larger software program, such as a payroll or accounting system.

Time Card Calculators are often user-friendly and easy to use, making them a convenient option for employees and employers alike to track and manage time and pay.

User Friendly

It is an essential tool for any business that requires employees to record their time worked, whether it be for billing purposes or for calculating payroll. One of the key features that makes a time card calculator user friendly is the ability to easily input and track time. This can be done through a simple interface that allows users to input their start and end times, as well as any breaks or overtime hours.

Additionally, a user friendly time card calculator will often have the option to calculate pay based on hourly rates, making it easy for employees to understand their pay for the week.

time card report

How Do I Calculate My Time Card?

If you've worked for a company that uses timecards to record time worked, then you know how frustrating it can be to fill out a timecard. What if there was a way for you to track your time without filling out any paper forms? Here is how to fill out an easy online time card:

Select your time card details

When selecting time card details, it is important to choose the specific time frame that you want to track. This could be a specific day, week, or month, depending on your needs. You should also consider the type of information that you want to capture, such as the number of hours worked, any overtime or breaks taken, and any notes or comments about the work that was completed.

It may be helpful to consult with your supervisor or HR department to determine the best way to track and record this information, as well as any relevant policies or guidelines that you need to follow. It is also important to ensure that the time card details are accurate and complete, as this information is typically used for payroll and other important business purposes.

Enter data for each day

Entering data for each day on a time card typically involves recording the date, the number of hours worked, and any applicable breaks taken. This information can be recorded manually on a physical time card or electronically using a timekeeping software system. It is important to be accurate and consistent when entering this information to ensure that employees are paid correctly and to maintain accurate records for payroll and compliance purposes.

Some timekeeping systems may also require employees to enter additional information, such as the specific tasks or activities worked on during the day. It is important for employees to make sure that all necessary data is entered accurately and completely in order to avoid any issues with payroll or compliance.

See the results

By reviewing your time card, you can ensure that you are being accurately paid for the time you have worked, and identify any discrepancies or issues that may need to be addressed.

Additionally, looking at your time card can help you to better understand how you are spending your time at work, and identify areas where you may be able to increase efficiency or productivity. Overall, reviewing your time card can be a valuable tool for staying on top of your work schedule and ensuring that you are fairly compensated for your time and effort.

Download and save or print the data

Saving the data of a time card is important for accurately tracking and paying employees for the hours they have worked. This can be done manually by keeping a physical record of the time card or electronically using time and attendance software. In either case, it is important to ensure that the data is accurate and complete, including the employee's name, job position, hours worked, and any overtime or other pay adjustments.

The data should be saved in a secure location to protect against unauthorized access or tampering. By keeping accurate records of employee time and attendance, businesses can ensure that their employees are fairly compensated and that their payroll expenses are accurately accounted for.

What Can BeforeSunset Provide To You?

With BeforeSunset, you can have everything you get with a time card calculator, plus many other useful features that will make life easier both for you and your team!

With a time card calculator, you can calculate appropriate payrolls easily. Still, if you choose our "billable" option while creating a project on our app, this process becomes automated and will be dependent on time.

You can also select one of four different hourly rates -no rate, hourly project rate, person hourly rate, or hourly task rate- from our tool.

This also allows you to charge your projects at different rates to different customers.

Another way of using the time card calculator is keeping track of working time and break times, which as a time management software, BeforeSunset will easily cover this area.

With our automated reporting system, you can quickly get back to your clients with much more information. Reports include not just the time spent but also the budget details. This reporting allows our users to be up-to-date on any point of their projects and give them the freedom to create a meeting with necessary information instantly.

BeforeSunset creates an opportunity to get everything automated, you need to input your time frames and budget information.

We are all doing this manually on excel files or other software anyway, so having a tool that takes this workload from your shoulders creates a more efficient time management style.


Interested In More? Try BeforeSunset Productivity Software!

If you would like to edit and see much more than the time card calculator, BeforeSunset is the way to go!

With just a simple interface, you can track your time and plan your day with eaze. Go to BeforeSunset now and try it yourself!

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